Manage Assets Smarter for Schools & Colleges
Simple rental management for classroom tools, student equipment, and shared campus resources.
From AV carts to laptops, science kits to musical instruments — educational institutions rely on shared equipment. Our rental management solution makes it easy to manage these rentals across classes, labs, and departments.
Support Learning with Organized Rentals
Schools and colleges rely on shared equipment every day — laptops, cameras, lab kits, musical instruments, and more.
PREXA365 gives you a clear system to track every item, manage student or staff reservations, and log returns without paperwork.
Whether you run a school library, IT department, science lab, or student services office, we help you stay on top of every rental.
Real-time Tracking
Know exactly where every item is and who has it at all times.
Automated Reminders
Never chase down overdue equipment with automatic notifications.
Built for Real Education Workflows
Reserve AV, IT, and lab equipment in advance
Track where every item is, and who has it
Log condition before and after each checkout
Prevent double bookings with built-in alerts
Generate return reminders automatically
Access records by student, teacher, or department
What You Can Do with PREXA365
Comprehensive features designed specifically for educational institutions
| Feature | What It Does |
|---|---|
| Inventory Tracking | View availability in real time across locations |
| Rental Scheduling | Set daily, weekly, or term-based rental periods |
| Digital Inspections | Record item condition before and after use |
| Barcode Scanning | Use barcodes or QR codes to check items in and out quickly |
| Transport Tickets | Assign deliveries between classrooms, labs, or buildings |
| User Profiles | Store history for students, faculty, or departments |
| Conflict Detection | Prevent overbooking of high-demand items |
| CRM for Staff & Students | Keep contact details and past rentals in one place |
| Microsoft 365 Integration | Use with Outlook, Teams, and Excel |
| Power BI Dashboards | Get insights on asset usage, demand, and maintenance |
Real-time Tracking
Monitor all equipment locations and availability instantly across your campus.
Easy Reservations
Simple booking system for teachers and students to reserve equipment in advance.
Mobile Access
Access the system anywhere on campus with mobile-friendly interface.
Collaboration Tools
Enable seamless collaboration between departments and staff members.
Admin Dashboard
Comprehensive admin tools for managing users, permissions, and reports.
User Management
Manage student and staff profiles with detailed rental history tracking.
Designed for IT, Admin, Labs, and Beyond
Our rental management system adapts effortlessly to your school's structure:
Manage department-specific inventory
Set access by user role (IT, lab techs, library staff)
Share usage data with decision-makers
Sync with your existing tools like QuickBooks or Dynamics 365
IT Department
Laptops, tablets, AV equipment
Science Labs
Lab equipment, microscopes, kits
Make Every Rental Easier
No more missing equipment
Track every item in real-time with automated alerts and notifications.
No more paper records
Digital system eliminates paperwork and manual tracking errors.
No more double bookings
Intelligent conflict detection prevents scheduling conflicts automatically.
Just one clear system that works across your school.
Track the Data That Matters
Monitor asset usage
See which equipment is most in demand across your campus.
Track overdue returns
Identify patterns and reduce late returns with data insights.
View top rented items
Understand equipment popularity and optimize inventory.
Plan future purchases
Make informed decisions based on actual demand data.
Power BI Reports
Advanced visualizations
Real-time Data
Live updates & alerts
Get Started with Us for Smart Education Rentals
Make renting and managing classroom equipment easier for everyone — teachers, students, and staff.
PREXA365 gives your school or college a smarter way to run shared resources.
